| ACTIVITIES RELATED TO 09/10 BUDGET |
ACTIVITIES RELATED TO 09/10 IDP |
RESPONSBILITY |
TARGET DATE |
FIRST QUARTER( JULY- SEP)PREPARATION PHASE
Compilation of time schedule for 09/10 budget cycle |
Compilation of time schedule for 09/10 IDP process.
Circulate draft Budget/IDP Process Plan for inputs by Senior Managers
Discussion of the process plan by the Executive Mayor at the MAYCO
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Chief Financial Officer IDP Head |
15 July 2008 |
TIME SCHEDULES AND CONSULTATION
Executive Mayor submits new budget process plan and time frames to Council.
Advertisement of (website, local newspapers and notice board) of budget process and time schedules.
Ensures that linkages of consultation of both the
Budget and the IDP processes take place.
ANALYSIS PHASE
Review all budgeted related policies and list issues which the new budget may consider.
Based on financial statements of 07/08 and the performance results consider the financial position and capacity of WDM to determine the impact thereof on future strategies and budgets
Determine guidelines for 2009/2010 Budget
SECOND QUARTER(OCT- DEC)
( STRATEGIES PHASE)
Align strategies, projects and budgets
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Executive Mayor submits new Review Process and Framework Plans and time frames to Council for adoption.
Advertisement (website, local newspapers and notice boards) of the new process, schedules and meetings of all forums and committees.
Ensures that linkages of the IDP process to Budget process.
Analyse the report of the Premiers Office on the credibility of 07/08 IDP Document.
First IDP Steering Committee
Circulate data gathering documents
Evaluate the relevance and impact of new collated data and unexpected events on IDP.
Conduct Spatial analysis documents.
Conduct socio-economic analysis of the district
Performance assessment report of section 57 managers for 08/09.
First IDP Representative Forum
Prepare strategic analysis documents
Review vision, objectives and strategies.
Develop strategic alternatives.
Organising a strategic workshop for Waterberg District municipality
Evaluate the sector department reports
Refine objectives, strategies and programmes (sector departments & local municipalities.
Second Steering Committee meeting
|
Executive Mayor
Municipal Manager
Municipal Manager, CFO & Executive Mayor.
Municipal Manager
Chief Financial Officer
Municipal Manager
IDP : Head
Municipal Manager
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31 August 2008
Within 5 days after submission to Council
Ongoing
29 July 2008
31 August 2008
29-30 September 2008
1 October 2008
October- Nov 2008
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TIME SCHEDULES AND CONSULTATION
In consultation with the Mayoral Committee, determine the future priority areas for the
Municipality to guide the budget allocations and IDP .
Confirm present policy priorities and compile new policy priorities for the next three years.
Mayoral Committee approves the policy directive and priority areas.
Identify all the factors which may have an impact on future budgets and determine broad financial frameworks.
THIRD QUARTER(JAN- MARCH)(PROJECTS PHASE)
Determine possible income /funding source which may become available for the next three years
Draft project list
Determine the most likely outcome and identify any fiscal strategy changes.
Link projects with budgets.
Prepare the initial allocations based on the financial capacity and the most likely future financial outcomes.
Determine the most likely outcome and identify any fiscal strategy changes.
INTERGRATION PHASE
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In consultation with the Mayoral Committee update the future directions, strategies and priorities for the next 3 to 5 years.
Draft project list & draft budget
Mayoral Committee approves the desired outcome, objectives, priorities and outputs for the next three years.
2nd IDP REPRESENTSATIVE FORUM MEETING
( Present a draft strategies sec)
Complete a list of strategies after considering inputs from the stakeholders.
Compile a list of possible projects and projects.
Linking projects of sector departments and the municipalities.
Performance assessment reports
Start to develop Organisational Scorecards
Start to develop SDBIP (identify projects
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Executive Mayor
Municipal Manager
Chief Financial Officer
IDP : Head
Executive Mayor
Senior Managers
Technical Committee
Senior Managers
Municipal Manager
Municipal Manager
|
15 October 2008
05 December 2008
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Integrating projects, programs and budgets.
Develop Capital Works Plan,
Register inputs from the CFO Forum on Strategies & Integration
FOURTH QUARTER (APRIL- JUN)
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Integrating projects ,programmes and strategic objectives.
Integrating strategic plan decisions, departmental scorecards, and sector departments projects.
Checking integration between resources and LGDS and other Important sector plans.
Performance assessment reports
Third Steering Committee
IDP Representative Forum
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Municipal Manager
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12 March 2008
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Prepares Draft Operational and capital plans with costs and income.
Incorporate the projections in draft SDBIP.
Adjust plans to establish link with resources and policy priorities.
Finalise draft budget on the prescribed format.
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Integrate the budgets with IDP strategy including budget frameworks
Review the organisational scorecard.
Submit draft SDBIP to the MAYCO
Adoption of draft IDP/Budget
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All Senior Managers
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30 March 2009
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CONSULTATION
Send drafts copies of budget, IDP, SDBIP to the Provincial Departments for inputs.
Consult the community regarding the above mentioned drafts
Consult Mayoral Committee about the preliminary budget and medium term proposals.
Mayoral Committee discusses the preliminary budget and new IDP projects
Finalise and incorporate the operational and capital budgets.
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Send draft copies to the different Provincial Departments for inputs.
Receive and analyse additional inputs of the communities and the Provincial Departments.
Incorporate feedback from the community, national and Provincial Departments and review the drafts if necessary.
Performance assessment of section 57 managers
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Municipal Managers
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15 April 2008
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APPROVAL PHASE(APRIL - JUNE)
Starts IDP /IDP Roadshows
The Executive Mayor submits the review, tariffs and IDP with consideration of the inputs of the Community and Council
Publicise the IDP/BUDGET and send copy National and Provincial Departments
( 7 days after tabling IDP/ BIDGET)
Submit draft SDBIP and performance agreements
Advertise the SDBIP
Submission of performance agreements to the MEC of DLGH
Approval of Budget
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The Executive Mayor the review budget, tariffs and IDP with consideration of the inputs
Third Steering Committee meeting
Adopt a revised IDP and Budget
Council Approves IDP
Executive Mayor approves SDBIP
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Executive Mayor
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30 April 2008
30 April 2008
31 May 2009
31 July 2009
30 June 2009
31 May 2009
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BUDGET/IDP IMPLEMENTATION
Implementation of budget
Start with preparation of the next
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Implementation of new IDP
Submission of mid-year report
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01 July 2009
31 July 2009
25- 31 January 2009
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